ࡱ> fhe U%bjbj[[ 4>99w8.$RDR([R]R]R]R]R]R]R$T8WxRdddRRdR[Rd[RNQhA^3P,GRR0R_PLWhWXQWQUlGRR|RddddW : 51ԹInformation TechnologySocial Security Numbers Policy Statement It is 51Թ's intent to protect the personal information of its students, staff, faculty and other individuals associated with the University from unauthorized access or disclosure, and possible misuse or abuse. This policy is designed to establish awareness and provide guidance on the proper handling of Social Security Number (SSN) information maintained by or on behalf of 51Թ. Users who violate this policy may be subject to restrictions or other disciplinary action, including termination of employment or student enrollment. Social Security Numbers may not be captured, retained, communicated, transmitted, displayed or printed in whole or in part, except where required or permitted by law, and in accordance with the standards outlined in this policy. The University does not permit the use of a SSN as the primary identifier for any person or entity in any system, except where the SSN is required or permitted by law, and permitted by University policy. Where permitted by law and University policy, the SSN may be stored as a confidential attribute associated with an individual or may be used as an optional key to identify individuals for whom a primary identifier is not known. Individuals shall not be required to provide their Social Security number, verbally or in writing, at any point of service, nor shall they be denied access to those services should they refuse to provide a SSN, except where the collection of SSN is required by law or otherwise permitted by University policy. Individuals may volunteer their Social Security number, if they wish, as an alternate means for locating a record. Except where the SSN is required by law, the University ID replaces use of the SSN and will be used in all future electronic and paper data systems and processes to identify, track, and service individuals associated with the University. The University ID will be permanently and uniquely associated with the individual to whom it is originally assigned. All newly developed or acquired application software will not store SSN as a data element until a business requirement is submitted and approved by Information Technology and/or other authorities as deemed appropriate. Servers housing databases or records containing SSNs should be of single purpose, with access restricted to system administrators, protected by an approved firewall appliance, and should not be used by individuals to access the Internet or access e-mail. Where possible, all records containing an SSN should be stored on network drives with access limited to those individuals or entities that require access to perform a legitimate University job function. Individual workstations, laptops and other personal computers (PDAs) should not be used to store records containing SSNs. All removable or transportable media (e.g., paper forms, reports, cassettes, CDs, USB drives, etc.) containing SSNs must be secured when not in use. Reasonable security measures depend on the circumstances, but may include locked file rooms, desks and cabinets. Subject to applicable document retention policies or unless required by law, when no longer required, paper documents and electronic media containing SSNs will be destroyed or disposed of using methods designed to prevent subsequent use or recovery of information. SSNs will be released to entities outside the University only where permitted or required by law, or with the express written permission of the individual or entity, or where approved by Information Technology. The University will limit access to records containing SSN to those individuals requiring access as determined by job function. Individuals permitted access to SSN will be instructed on the appropriate handling and protection of this data by their management or designated representative. Approved Uses of Social Security Numbers The primary uses and reasons for collecting a SSN include the following: Enrollment: Those wishing to enroll in academic offerings at 51Թ - both credit and non-credit - are required to provide a SSN for secondary identification purposes. IRS regulations do require the University to request a SSN as a Taxpayer ID number for use in tax reporting. In addition, any student applying for Financial Aid or Student Loans must provide a SSN to the University. If a person enrolling in a 51Թ academic offering - credit or non-credit - refuses to provide a SSN, certain services, such as transcripts, enrollment verification, tax reporting, financial aid and other services may not be available to the individual, and 51Թ cannot guarantee a complete academic record for the individual. Historic hardcopy academic records may contain a students SSN, as SSN was previously used as the student ID. Employment: A SSN must be provided on I-9's in accordance with the Immigration Reform and Control Act of 1986 (IRCA), as overseen by Human Resources Payroll Division . Any person employed by the University must provide a SSN as the taxpayer ID number as directed by the IRS. This includes all employees, including part-time and student employees. Providing the SSN is a condition of employment. Applicants for employment must also provide a SSN, if requested, for mandatory background checks. Employee Benefits: If required by a benefits provider, the SSNs of dependents/beneficiaries may be collected to receive service. 51Թ may also release an employee's SSN to benefit providers. Payment for Personal or Professional Services: Any person providing services to the University as a independent contractor, invited speaker (honorarium) or research subject for which payment will be made, must provide a SSN as the taxpayer ID number per IRS regulations. These taxpayer ID numbers will be stored in the accounts payable system as part of the vendor record. Planned Giving Donors: Donors participating in planned giving programs must provide a SSN as the taxpayer ID per IRS regulations. Insurance Providers: The SSNs of faculty, staff and students continue to be the patient identifier for many health care providers. For example, to enable payment of medical bills. Office of Alumni Relations and Development (OARD): The Office retains the student records of alumni. Currently, records with SSN data are retained within imaged records and within the Advancement system. Student Health Services: The department requires and uses SSN as a primary identifier within its systems, due in large part to the required interaction with insurance companies and health care providers. Definitions Social Security Number (SSN) may be interpreted to include Taxpayer Identity Number (TIN). Individual Workstations: Includes but is not limited to desktops, laptops and PDAs. Removable or Transportable Media: Includes but is not limited to paper forms, reports, cassettes, CDs, USB tokens, flash drives, hard drives and zip drives. References Gramm-Leach-Bliley Act (GLBA) Family Educational Rights and Privacy Act (FERPA Health Insurance Portability and Accountability Act (HIPAA) Procedures Refer questions to IT Information Technology, (570) 340-6048 Original Issue Date: June 16, 2010 Last Updated: October 10, 2017 changed OIT to IT -skb     Print Date  DATE \@ "MM/dd/yy" 10/10/17 Print Date  DATE \@ "MM/dd/yy" 10/10/17 ,./0GHIJK]ck n | x y z '=byqyeyZyh(h(CJaJh(h(5CJaJh<CJaJhrhNXCJaJhNXCJaJ h X]\h X]CJ\aJh X]h X]CJ\aJh X]CJaJh2z-CJaJhrh2z-CJaJ hs[5CJ hs[CJhz^ hz^5CJ( hE#5CJ hz^5CJ h(h(5CJ hs[5CJ hs[5CJ(#-.tc$ !$Ifa$gdz^qkd$$Ifl0$h04 la $ !$Ifa$  !$If./0Hq$ !$Ifa$gdf  !$Ifqkd$$Ifl0$h04 laHIJK\] y F + 9xxiiiii & F dd[$\$gdNX dd[$\$gd2z-$a$qkdX$$Ifl0$h04 la [bl@bc7(gd  d^gd d^`gd  d^gd  & Fd7$8$H$^`gd gd  dd@&[$\$gd2z- & F dd[$\$gdNXbc~s|78e!i!q!r!%"?"@"A"B"N"########5$˿˳˳˧˧˳˿ˎ˿˳˿ˀugu_u_uhOCJaJh hO5CJ\aJhrh2z-CJaJh8h2z-5CJ\aJhB*CJaJphh h OJQJ^JhfB*CJaJphh<B*CJaJphh B*CJaJphh h B*CJaJphh h B*OJQJphh 56CJ\aJh X]5CJ\aJ%n r!t!A"B"N"""#####5$ & Fdd@&[$\$gdO dd@&[$\$gd  & F dd[$\$gd2z- dd@&[$\$gd2z- & F7$8$H$^`gd  & Fd7$8$H$^`gd 5$?$@$R$T$V$Y$o$p$r$u$w$z${$$$$$$$$$$$$$$$$$$%%%%*%+%?%@%H%I%ɾɾԶԶԶ{{{{wowofowowofoh(mHnHujh rJUh rJh#wjh#wUhrh4CJaJh( hrh4h4h4CJaJhrh45CJ$\aJ$h2z-CJaJh(h2z-CJaJh(h(CJaJhrh2z-CJaJhOCJaJh8h2z-5CJ\aJhO5CJ\aJ(5$@$T$$$$$$$$$$$$$$$$$$dd[$\$^gd4^gd4dd@&[$\$^gd4 & F dd[$\$gd2z- dd[$\$gd2z- dd@&[$\$gdNX$%%%%%%J%K%geckd$$IflF $x x x 0    4 la $$Ifa$ $$Ifa$$IfK%L%M%N%O%P%Q%R%S%T%U%ydd[$\$^gd4okd$$Ifl40$ $ 04 laf4 I%S%T%U%hrh4CJaJh#wh rJ2&P:pr/ =!"#$% $$If!vh#vh#v:V l05h5/ / 4$$If!vh#vh#v:V l05h5/ / / /  4$$If!vh#vh#v:V l05h5/ / /  / 4r$$If!vh#vx :V l05x 4$$If!vh#v #v:V l405 54f4^ 2 0@P`p2( 0@P`p 0@P`p 0@P`p 0@P`p 0@P`p 0@P`p8XV~_HmH nH sH tH 8`8 Normal_HmH sH tH 8@8  Heading 1$@&CJ<@<  Heading 2$@&5CJDA D Default Paragraph FontVi@V  Table Normal :V 44 la (k (No List 4@4 Header  !4 @4 Footer  !RCR Body Text Indent$0^`0a$.)!. Page Number4B24 Body Text$a$8"@8 Caption$a$5CJ boRb Default 7$8$H$-B*CJOJQJ^J_HaJmH phsH tH @W`a@  Strong5B*CJ \^JaJ phJ^@QRJ   Normal (Web) dd B*^JphH@H P Balloon TextCJOJQJ^JaJPK![Content_Types].xmlN0EH-J@%ǎǢ|ș$زULTB l,3;rØJB+$G]7O٭V$ !)O^rC$y@/yH*񄴽)޵߻UDb`}"qۋJחX^)I`nEp)liV[]1M<OP6r=zgbIguSebORD۫qu gZo~ٺlAplxpT0+[}`jzAV2Fi@qv֬5\|ʜ̭NleXdsjcs7f W+Ն7`g ȘJj|h(KD- dXiJ؇(x$( :;˹! I_TS 1?E??ZBΪmU/?~xY'y5g&΋/ɋ>GMGeD3Vq%'#q$8K)fw9:ĵ x}rxwr:\TZaG*y8IjbRc|XŻǿI u3KGnD1NIBs RuK>V.EL+M2#'fi ~V vl{u8zH *:(W☕ ~JTe\O*tHGHY}KNP*ݾ˦TѼ9/#A7qZ$*c?qUnwN%Oi4 =3N)cbJ uV4(Tn 7_?m-ٛ{UBwznʜ"Z xJZp; {/<P;,)''KQk5qpN8KGbe Sd̛\17 pa>SR! 3K4'+rzQ TTIIvt]Kc⫲K#v5+|D~O@%\w_nN[L9KqgVhn R!y+Un;*&/HrT >>\ t=.Tġ S; Z~!P9giCڧ!# B,;X=ۻ,I2UWV9$lk=Aj;{AP79|s*Y;̠[MCۿhf]o{oY=1kyVV5E8Vk+֜\80X4D)!!?*|fv u"xA@T_q64)kڬuV7 t '%;i9s9x,ڎ-45xd8?ǘd/Y|t &LILJ`& -Gt/PK! ѐ'theme/theme/_rels/themeManager.xml.relsM 0wooӺ&݈Э5 6?$Q ,.aic21h:qm@RN;d`o7gK(M&$R(.1r'JЊT8V"AȻHu}|$b{P8g/]QAsم(#L[PK-![Content_Types].xmlPK-!֧6 0_rels/.relsPK-!kytheme/theme/themeManager.xmlPK-!0C)theme/theme/theme1.xmlPK-! ѐ' theme/theme/_rels/themeManager.xml.relsPK] U"> Artvyb5$I%U%.H5$$K%U%1:Mbky8@0(  B S  ? :;<=>?@ABCDEF cclV    kvv&&V  9 *urn:schemas-microsoft-com:office:smarttagsplace= *urn:schemas-microsoft-com:office:smarttags PlaceType= *urn:schemas-microsoft-com:office:smarttags PlaceName ( SVZ[SV3,--//0GHHJJ  '=~s|78((nn^^eiqrtt%?@ABBTVYo*IJJLLMNOSV,  '=~r}^^ei%?BBTVYoSV Zv!n8s z| I\ڮPda! j`}" J%Us_0DĠ{Jn60#zvB0rdnJB zf-:G0 /x{Oƌ"2` AQaX9YfTnvxj$Hm 0YFz0*0^`0o(0^`0o(.p0p^p`0o(..@ 0@ ^@ `0o(... 0^`0o( .... HH^H`o( ..... ^`o( ...... P`P^P``o(.......  ` ^ ``o(........h88^8`OJQJo(hHh^`OJQJ^Jo(hHoh  ^ `OJQJo(hHh  ^ `OJQJo(hHhxx^x`OJQJ^Jo(hHohHH^H`OJQJo(hHh^`OJQJo(hHh^`OJQJ^Jo(hHoh^`OJQJo(hH^`CJOJQJo(^`CJOJQJo(opp^p`CJOJQJo(@ @ ^@ `CJOJQJo(^`CJOJQJo(^`CJOJQJo(^`CJOJQJo(^`CJOJQJo(PP^P`CJOJQJo(0^`0o(0^`0o(.p0p^p`0o(..@ 0@ ^@ `0o(... 0^`0o( .... HH^H`o( ..... ^`o( ...... P`P^P``o(.......  ` ^ ``o(........h88^8`OJQJo(hHh^`OJQJ^Jo(hHoh  ^ `OJQJo(hHh  ^ `OJQJo(hHhxx^x`OJQJ^Jo(hHohHH^H`OJQJo(hHh^`OJQJo(hHh^`OJQJ^Jo(hHoh^`OJQJo(hHh^`OJQJo(hHhpp^p`OJQJ^Jo(hHoh@ @ ^@ `OJQJo(hHh^`OJQJo(hHh^`OJQJ^Jo(hHoh^`OJQJo(hHh^`OJQJo(hHhPP^P`OJQJ^Jo(hHoh  ^ `OJQJo(hH!^`!o(!^`!o(.[![^[`!o(.. ! ^ `!o(...  ! ^ `!o( .... ^`o( ..... ^`o( ...... `^``o(....... `^``o(........0^`0o(0^`0o(.p0p^p`0o(..@ 0@ ^@ `0o(... 0^`0o( .... HH^H`o( ..... ^`o( ...... P`P^P``o(.......  ` ^ ``o(........h^`OJQJo(hHhpp^p`OJQJ^Jo(hHoh@ @ ^@ `OJQJo(hHh^`OJQJo(hHh^`OJQJ^Jo(hHoh^`OJQJo(hHh^`OJQJo(hHhPP^P`OJQJ^Jo(hHoh  ^ `OJQJo(hH0^`0o(0^`0o(.p0p^p`0o(..@ 0@ ^@ `0o(... 0^`0o( .... HH^H`o( ..... ^`o( ...... P`P^P``o(.......  ` ^ ``o(........0^`0o(0^`0o(.p0p^p`0o(..@ 0@ ^@ `0o(... 0^`0o( .... HH^H`o( ..... ^`o( ...... P`P^P``o(.......  ` ^ ``o(........h88^8`OJQJo(hHh^`OJQJ^Jo(hHoh  ^ `OJQJo(hHh  ^ `OJQJo(hHhxx^x`OJQJ^Jo(hHohHH^H`OJQJo(hHh^`OJQJo(hHh^`OJQJ^Jo(hHoh^`OJQJo(hHh^`CJo(hH.^`CJOJQJo(opp^p`CJOJQJo(@ @ ^@ `CJOJQJo(^`CJOJQJo(^`CJOJQJo(^`CJOJQJo(^`CJOJQJo(PP^P`CJOJQJo(^`.^`.pp^p`.@ @ ^@ `.^`.^`.^`.^`.PP^P`.0^`0o(0^`0o(.p0p^p`0o(..@ 0@ ^@ `0o(... 0^`0o( .... HH^H`o( ..... ^`o( ...... P`P^P``o(.......  ` ^ ``o(........0^`0o(0^`0o(.0^`0o(..0^`0o(... 0^`0o( .... 88^8`o( ..... 88^8`o( ...... `^``o(....... `^``o(........^`.^`.pp^p`.@ @ ^@ `.^`.^`.^`.^`.PP^P`.vxjJB J%9YfzvB\s_0/x{OHm2` za!-:G!{Jn6j`}"AQaFz                                              ! PPUE#2z-+62< ? rJNX X]z^#wy}]f,* r,fOs[d(#Y4?@U@UnknownG*Ax Times New Roman5Symbol3. *Cx Arial5. .[`)Tahoma?= *Cx Courier New;WingdingsA$BCambria Math#hGbfRZG"F N4N424 3QHX ?r2!xx  Marywood UniversityBurns, Sr. KathleenX              Oh+'0  4 @ L Xdlt| 51Թ Normal.dotmBurns, Sr. Kathleen9Microsoft Office Word@`4<@5@OD@AN՜.+,0 hp  51Թ4  Title !"#$%&')*+,-./0123456789:;<=>?@ABCDEFGHIJKLMNOPQRSTVWXYZ[\^_`abcdgRoot Entry FiAiData  1Table(XWordDocument4>SummaryInformation(UDocumentSummaryInformation8]CompObjr  F Microsoft Word 97-2003 Document MSWordDocWord.Document.89q